Office Administrator/Accounts Assistant

Office Administrator/Accounts Assistant


Job Description


JJ O’Toole Ltd, Ireland’s leading packaging solutions provider, is seeking an Office Administrator/Accounts Assistant to join our team.

This is a Junior role ideally suited for an individual with strong administration and computer skills who is looking to take the next step in their career and join a rapidly growing company.


Duties and Responsibilities:


– Processing purchase ledger trade and sundry invoices

– Keeping the purchase ledger up to date and accurate

– Liaising with Warehouse Manager and purchasing team on queries

– Liaising with suppliers on queries and credit requests

– Month-end supplier accounts reconciliations

– Cash posting

– Processing of phone and email orders from customers and external sales on a daily basis

– Dealing with customer queries by phone and email

– Ensuring that orders are processed and delivered in a timely manner

– Administrative duties to include invoicing of clients and managing the order   process

– Following up with couriers on deliveries

– General administration and other ad-hoc duties as required


The successful individual will have the following characteristics:


– Excellent numerical ability is essential

– Experience dealing with customers and suppliers over the phone and in person

– Strong IT skills including experience with Microsoft Excel

– Confident communication skills

– Well organised, self-motivated person with the ability to work on own initiative

– Excellent attention to detail and accuracy

– Excellent time management skills

– Positive attitude

– Flexible

Minimum Requirements


– Minimum 3 years’ experience in a similar Office/Customer/supplier focused Role

– Exceptional computer skills

– Excellent knowledge of SAP or other ERP system


Job Type: Part-time (3 days per week) with a possibility of full time.


We are an equal opportunity employer